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Required Procedures

Procedures for Staying in Japan

Foreign nationals who stay in Japan are allowed to engage in the activities permitted by their residence (visa) status determined at the time of entry into Japan. Applications for change of residence status, an extension of a period of stay, permanent resident status, permission to engage in activities not permitted by the residence status, among others, can be completed at the Utsunomiya Office of the Tokyo Immigration Bureau.

Foreign residents who wish to go abroad temporarily and then re-enter Japan within their authorized period of stay will not need to obtain a new visa required to be admitted to Japan if they obtain a re-entry permit before departing.

When Needed When to Apply Documentation Requirements
When temporarily leaving Japan with the intention of returning to the country Before departing from Japan Completed application, passport, alien registration certificate
Fees-3,000 yen for single permits
     6,000 yen for multiple permits
Inquiries Tokyo Regional Immigration Bureau Utsunomiya Office
Location NI Bldg. 1F, 4-15, Honcho, Utsunomiya City
Phone 028-600-7750
Reception Hours 9:00~12:00, 13:00~16:00 weekdays (closed on national holidays)
Website Immigration Bureau, Ministry of Justice

Alien Registration (Gaikokujin Toroku)

Foreign nationals who intend to stay in Japan for 90 days or longer and children of foreign nationality born in Japan are obligated to register with their local municipal office, which will issue them an Alien Registration Certificate. This certificate is an identification document for foreign residents in Japan. They are required to carry their Alien Registration Certificate with them at all times. When they leave Japan without a re-entry permit, they need to return their Alien Registration Certificate at the airport of departure.

Where to Register Phone Hours
City Hall Alien Registration Section
1-1-5, Asahi, Utsunomiya City
028-632-2273 8:30~17:15 weekdays
(closed on national holidays)
Kami-kawachi District Jichi Center
181-3 Nakazato-cho, Utsunomiya City
028-674-3132
Kawachi District Jichi Center
500, Shirasawa-cho, Utsunomiya City
028-671-3203
Bamba Branch Office
Utsunomiya Omotesando Square Bldg.
5F, 4-1-1, Baba-dori, Utsunomiya City
028-616-1542 10:00~17:15 weekdays
(excl. national holidays)

<Application for Initial Registration>

It will take approximately four weeks to receive an Alien Registration Certificate after application.

When to Apply Application Period Documentation Requirements
Entry into Japan Within 90 days of entry Passport, 2 photos (not required for those under 16 years of age)
Birth of child Within 60 days of birth Certificate of Acceptance of Notification of Birth (Shusshotodoke-juri-shomeisho)

<Application for Change in Registered Matters>

When there is any change in the registered matters, the change should be registered at the Alien Registration Section, District Jichi Centers or Bamba Branch Office.

When to Apply Application Period Documentation Requirements
Change of address Within 14 days of the move Alien registration certificate
Change of nationality Within 14 days of the change Alien registration certificate, 2 photos, passport, etc.
Change of name
Change of residence status and period of stay Alien registration certificate, passport with seal of approval from the Immigration Bureau
Change of occupation and place of work Alien registration certificate, certificate of employment, etc.
Acquisition of new passport and change in information stated in passport Register the change when applying for other registrations Alien registration certificate, new passport
Change of name of head of household and relationship to him/her Alien registration certificate, documentation to prove the change
Change of address in home country
Change in information on household members

<Other Registrations>

If you lose your Alien Registration Certificate, or if it is stolen, first, report the loss to your closest police station. Then apply for a reissue at the Alien Registration Section, a District Jichi Center or Bamba Branch Office within 14 days of discovering the loss. Your passport and two photos are required.

Pension

Everyone living in Japan aged 20 to 59 is obligated to enroll in the National Pension Plan (Kokumin Nenkin) and pay pension premiums. This applies to registered foreign residents as well. For enrollment procedures and the method of premium payment, see below. For company employees who are covered by the Employees' Pension Plan, their employer takes care of enrollment procedures on their behalf.

Where to Apply National Health Insurance and Pension Division
Tel.028-632-2327
Premiums 15,020 yen per month (as of fiscal 2011)
Payment Due Date The end of the following month
How to Pay Payments can be made by automatic bank transfer or credit card, or at financial institutions, post offices or convenience stores.

As a rule, those who have paid into the National Pension Plan for 25 years or more become eligible to receive a Basic Old-Age Pension from the age of 65. Short-term foreign residents who leave Japan without receiving a pension may claim a lump-sum reimbursement if they have contributed for six months or more. A claim for reimbursement must be filed within two years after final departure from Japan.

Inquiries Phone
Utsunomiya Higashi Pension Office 028-683-3211
Utsunomiya Nishi Pension Office 028-622-4281

Taxes

In Japan, taxes are classified into national taxes and local taxes. The main local taxes are as follows.

Types Who Should Pay Due Date How to Pay
Municipal Resident Tax (Individuals) Individuals who resided in Utsunomiya as of January 1; Individuals who had their own office, place of business and/or house and lot in the city as of January 1 Payments should be made in Jun., Aug., Oct. and Jan. The due date is the end of each month. Payments can be made by automatic bank transfer or at financial institutions, post offices, City Hall, District Jichi Centers, District Shimin Centers, Branch Offices or convenience stores with the payment slip sent from City Hall.
Prefectural Resident Tax (Individuals) Individuals who resided in Utsunomiya as of January 1; Individuals who had their own office, place of business and/or house and lot in the city as of January 1
Motor Vehicle Tax Owners of a motor vehicle as of April 1 (prefectural tax) The end of May
Light Motor Vehicle Tax Owners of a light motor vehicle, among others, as of April 1 (municipal tax)

Health Insurance

Everyone living in Japan is obligated to enroll in some type of public health insurance plan. Foreign nationals with a registered address in Utsunomiya City who are expected to live in Japan for one year or longer are required to join the National Health Insurance (Kokumin Kenko Hoken). As a rule, insured persons burden 30 % of the medical fees charged. Those who have no health insurance need to pay the full medical bill. The insurance covers consultation, treatment, prescriptions, at-home medical care, home-visiting nursing care, inpatient treatment, nursing care, etc.

Those not eligible for the National Health Insurance
  1. Individuals enrolled in the Employees' Health Insurance and their dependents
  2. Recipients of Public Livelihood Assistance
  3. Undocumented foreign nationals
  4. Foreign nationals with the residence status of "Temporary Visitor"
  5. Foreign nationals with a period of stay under one year except for those who will definitely
be staying in Japan on the resident status of "Student", among others, for one year or longer
(To enroll in the National Health Insurance, documentation to prove that is required.)
Required Procedures
  When Period Where
Enrollment
  1. When you register with Utsunomiya City
  2. When you withdraw from the Employees' Health Insurance
  3. When you are no longer eligible for Public Livelihood Assistance
  4. When a child is born
  5. When you have obtained one-year or longer period of stay
Within
14 days
National Health Insurance and Pension Division
Tel.028-632-2320
Withdrawal from National Health Insurance
  1. When you move out of Utsunomiya
  2. When you are leaving Japan for one year or longer (Need to notify the city office)
  3. When you join the Employees' Health Insurance
  4. When you become a recipient of Public Livelihood Assistance
  5. When a household member dies
  6. When your period of stay has expired
Others
  1. When there is any change in information on your Alien Registration Certificate
  2. When the composition of your household or your address changes
  3. When you need a new health insurance certificate due to its loss and so on
Persons responsible for paying National Health Insurance Tax (premiums) Heads of household
Breakdown of National Health Insurance Tax Individuals aged less than 40 Medical insurance premiums+Support funding for the elderly in the latter stage of life (aged 75 or older)
Individuals aged 40 - 64 Medical insurance premiums+Support funding for the elderly in the latter stage of life+Long-term Care Insurance premiums
Individuals aged 65 and over Medical insurance premiums+Support funding for the elderly in the latter stage of life *A payment notice of the Long-term Care Insurance premiums will be sent by the Division of Welfare for Senior Citizens.
How to Pay In the case of paying with the payment slip Payments can be made at financial institutions, post offices, City Hall, District Jichi Centers, District Shimin Centers, Branch Offices or convenience stores.
In the case of paying by automatic bank transfer Apply to the financial institution or post office where you have an account. Your bankbook, personal stamp (Inkan) and health insurance certificate (or payment slip sent from City Hall) are required.
Payment Due Date Payments should be made in eight instalments from July to February.
The payment due date is the end of each month.
Benefits As a rule, members of the National Health Insurance can receive medical care paying 30% of their medical expenses. In addition, when a child is born, a Lump-sum Childbirth Allowance is provided, and if a member dies, a Lump-sum Funeral Allowance is available for the person who paid for the funeral.
In the instances listed below, medical care is not covered by the National Health Insurance.
  1. When receiving medical care without presenting a health insurance certificate (In some instances, a claim for reimbursement may be filed.)
  2. When receiving medical care not covered by the National Health Insurance
  3. When receiving medical care outside of Japan (In some instances, a claim for reimbursement may be filed.)
  4. When becoming sick or injured due to a deliberate illegal act