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Required Procedures

Immigration Procedures

Foreigners who stay in Japan are allowed to engage in the activity permitted under their respective residence status. You can apply for a change of your residence status, an extension of your period of stay, permanent residency and permission to engage in an activity other than that permitted under your residence status, among others, at the Utsunomiya Branch Office of the Tokyo Regional Immigration Services Bureau.

Inquiries Tokyo Regional Immigration Services Bureau Utsunomiya Branch
Location NI Bldg. 1st floor, 4-15, Honcho, Utsunomiya City
Phone 028-600-7750
Reception Hours Monday through Friday, 9:00－16:00 (closed on weekends and national holidays)
Website Immigration Services Agency
http://www.immi-moj.go.jp/

Resident Registration

Mid-to long-term foreign residents granted permission to stay in Japan for more than three months and their children born in Japan must register with their local municipal office.

Inquiries Phone
Citizens’ Affairs Division 028-632-2271

For further information, please refer to Utsunomiya City Guide for Daily Life.

Japanese edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/016/716/2018_54-57_todokede.pdf

English edition, pp.13－15
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/007/972/h30euglish.pdf

Chinese edition, pp.13－15
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/007/973/h30china.pdf

Portuguese edition, pp.13-15
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/007/975/h30porutogaru.pdf

Thai edition, pp.13－15
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/007/977/h30taigo.pdf

Spanish edition, pp.13－15
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/007/976/h30supein.pdf

Korean edition, pp.13－15
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/007/974/h30korea.pdf

Vietnamese edition, pp.13－15
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/014/732/h30betonamu.pdf


Pension

Everyone living in Japan aged 20－59 must enroll in some form of public pension plan and pay pension premiums. This applies to registered foreign residents granted permission to stay in Japan for more than three months, too. Individuals not covered by the Employees’ Pension (such as self-employed individuals) must join the National Pension. For enrollment procedures and the method of premium payment, please see below. The procedures for enrollment in the Employees’ Pension are taken care of by the employer on behalf of their employees.

Where to Enroll National Health Insurance and Pension Division
Phone: 028-632-2327
Premium Amount 16,540 yen per month (for FY 2020)
Payment Due Date The end of the following month
How to Pay Payments can be made by account transfer or credit card, or at financial institutions, post offices or convenience stores.

Individuals who have paid into a public pension plan for 10 years or longer can receive the Old-Age Pension from the age of 65. Those who stay for a short period and who leave Japan without becoming entitled to the Old-Age Pension are eligible to claim the Lump-sum Withdrawal Payment if they have paid pension premiums for at least six months. They must file a claim for the payment within two years after the date they lost their registered address in Japan.

Inquiries Phone
Utsunomiya Higashi Pension Office 028-683-3211
Utsunomiya Nishi Pension Office 028-622-4281

Taxes

In Japan, taxes are divided into national taxes and local taxes. The main local taxes are as follows.

Type of Tax Who Has to Pay Due Date How to Pay
Municipal Inhabitant Tax Individuals who lived in Utsunomiya as of January 1 The end of June, August, October and January Payments can be made at financial institutions, post offices or convenience stores with payment slips sent from the city office
Prefectural Inhabitant Tax Individuals who lived in Tochigi Prefecture as of January 1
Automobile Tax Owners of an automobile as of April 1 May 31
Light Motor Vehicle Tax Owners of a light automobile, among other vehicles, as of April 1
Inquiries Phone
Tax System Division 028-632-2184

For further information, please refer to A Guide to Municipal Taxes.

Japanese edition
https://www.city.utsunomiya.tochigi.jp/kurashi/zeikin/shiryo/1014683/1021406.html

English edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/english.pdf

Chinese edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/chinese.pdf

Spanish edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/spanish.pdf

Portuguese edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/portuguese.pdf

Thai edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/taigo.pdf

Korean edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/korean.pdf

Vietnamese edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/vetnamese.pdf

Nepali edition
https://www.city.utsunomiya.tochigi.jp/_res/projects/default_project/_page_/001/021/110/nepali.pdf

National Health Insurance

Everyone living in Japan must enroll in some form of public health insurance plan. This applies to registered foreign residents granted permission to stay in Japan for more than three months, too.
Individuals not covered by the Employees’ Health Insurance (such as self-employed individuals) must join the National Health Insurance (NHI).

Individuals not eligible for NHI
  1. Those covered by the Employees’ Health Insurance and their dependents
  2. Recipients of public assistance
  3. Undocumented foreigners
  4. Holders of certain residence statuses such as “Temporary Visitor”
  5. Foreigners with a period of stay of not more than three months except for those who will definitely be staying in Japan for more than three months (to join NHI, they need to present a document verifying that)
Required Procedures
  When Period Where
Enrollment in NHI
  1. When you register with Utsunomiya City
  2. When you withdraw from the Employees’ Health Insurance
  3. When you are no longer eligible for public assistance
  4. When you give birth (for your baby)
  5. When you are granted a residence status with a period of stay of more than three months
 Within 14 days National Health Insurance and Pension Division
Tel.028-632-2320
Withdrawal from NHI
  1. When you move out of Utsunomiya
  2. When you join the Employees’ Health Insurance
  3. When you become a recipient of public assistance
  4. When a NHI member dies
Required Notification
  1. When your household composition or your address changes
  2. When your insurance card is lost or damaged
Persons required to pay National Health Insurance Tax Head of household
Breakdown of National Health Insurance Tax Individuals aged less than 40 Health insurance premiums＋Financial support for the Medical Care for the Elderly Aged 75 or Older
Individuals aged 40－64 Health insurance premiums＋Financial support for the Medical Care for the Elderly Aged 75 or Older＋Nursing care insurance premiums
Individuals aged 65－74 Health insurance premiums＋Financial support for the Medical Care for the Elderly Aged 75 or Older Note: A payment notice of nursing care insurance premiums is sent out separately from the Division of Welfare for the Elderly.
How to Pay In case of
paying with
payment slips		 Payments can be made at designated financial institutions, post offices or convenience stores.
Payment by
account transfer		 Apply to the financial institution at which you have an account for account transfer. Your passbook, personal seal registered there and payment slips sent from the city office are required.
Payment Due Date Payments must be made in eight instalments from July through February.
The due date is the end of each month.
Benefits Insurance holders can receive medical care by paying 20% or 30% of their medical expenses charged. In addition, when the insurance holder gives birth, the Lump-sum Childbirth Benefit is provided, and if the insurance holder dies, the Lump-sum Funeral Benefit is provided to the person who paid for the funeral.
In the instances below, medical care is not covered by NHI.
  1. When you receive medical care without presenting your health insurance card
  2. When you receive medical care not covered by NHI
  3. When you receive medical care outside of Japan
  4. When you get sick or injured due to your deliberate illegal act
Inquiries Phone
National Health Insurance and Pension Division Inquiries as to enrollment in and withdrawal from NHI and NHI
tax: 028-632-2320
Inquiries as to insurance benefits: 028-632-2316